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The Constitution

of ABU Alumni Association (RC 735487)

Constitution of ABU Alumni Association

Amended 2015

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Preamble

We, Alumni of Ahmadu Bello University desirous of promoting the tradition of academic excellence of the university, dedicated to the promotion of unity of the Nigerian Nation, and in furtherance of our desire to support the university do hereby resolve unto ourselves the following constitution:

1.1 The Organization shall be called "The Ahmadu Bello University Alumni Association", hereinafter referred to as The Association.

1.2 The Association's registered office and National Secretariat shall be situated at the Main Campus of Ahmadu Bello University, Samaru - Zaria, hereinafter referred to as "the University."

1.3 The Association shall have a common seal, perpetual succession and ability to sue or be sued in its common name.
The Aims and Objectives of the Association shall be to:
2.1 Promote the welfare, standards, prestige and good name of the University.

2.2 Encourage a close relationship between the University Authorities, the Staff, the Students, the Association and the General Public.

2.3 Provide assistance to the various components of the University.

2.4 Provide services and donations to Charities, religious, educational organizations and other non-profit making bodies.

2.5 Explore cooperation with organizations that have similar aims and objectives within and outside the Federal Republic of Nigeria.

2.6 Institute a scholarship scheme and provide financial assistance to the needy, but educationally outstanding students.

2.7 Encourage members to individually and collectively support teaching and other activities in the University.

2.8 Promote cooperative spirit amongst members and encourage mutual self-help.

2.9 Organize from time to time, seminars conferences, workshops, symposia, lectures and other similar activities for the articulation of common problems relating to the development of the society.

2.10 Undertake all such other things as are lawful, necessary and conducive to the attainment of the ideals of the Association and the development of the Federal Republic of Nigeria.
There shall be two categories of membership namely:
3.1 Membership:
Membership of the Association shall be open to all persons who hold a Degree (whether academic or honorary), Diploma or Certificate of the following Institutions:
  1. Ahmadu Bello University, Zaria
  2. The Institute of Administration, Zaria
  3. Zaria branch of the Nigerian College of Arts, Science and Technology
  4. Abdullahi Bayero College, Kano
  5. School of Agriculture, Samaru Zaria
  6. Institute of Agricultural Research (IAR)
  7. School of Pharmacy, Zaria
  8. Other Affiliated Institutions whose certificates are awarded by the University
3.2 Honorary Membership:
  1. The Association may from time to time, on the commendation of the NEC confer Honorary Membership on persons who have served or are serving the University creditably, provided always that such recommendations shall have been approved by the General Assembly.
  2. Honorary Members os the Association shall not be required to pay membership dues and shall have no voting rights at meetings of the Association.
3.3 Membership Register:
The Association shall keep and maintain a register of members.
The Association shall have a four-level administration structure namely:
4.1 The National Body:
The National body is the umbrella body of the Association incorporating all Branches and Chapters.
4.1.1 The National Body shall have the following organs:
  1. The General Assembly
  2. Board of Trustees
  3. National Executive Committee
  4. National Consultative Council
  5. Branch Executive Committee
  6. Chapter Executive Committee
  7. Standing Committees:
    1. Finance and General Purpose Committee
    2. Development Committee
4.2 The State Branch:
4.2.1 There shall be a Branch in each State of the Federation, including the FCT.
4.2.2 A State Branch shall be made up of at least ten (10) members who are ordinarily resident within the geographical boundary of each State of the Federation and the FCT.
4.2.3 All State Branches shall be addressed as Branches of Ahmadu Bello University Alumni Association.
4.2.4 There shall be a Branch in Zaria which shall have a special status of a State Branch.
4.2.5 A State Branch shall have the following organs for its administration:
  1. The Annual General Meeting
  2. Branch Executive
  3. National Executive Committee
  4. National Consultative Council
  5. Branch Executive Committee
  6. Chapter Executive Committee
  7. Standing Committees:
    1. Membership Welfare Committee
    2. Finance and Development Committee
4.3 The Faculty-Based Chapter:
4.3.1 The Faculty-Based Chapters shall correspond to the number of Faculties in the University at any given time.
4.3.2 The Faculty-Based Chapter shall be addressed as a Chapter of the Ahmadu Bello University Alumni Association.
4.3.3 The Faculty-Based Chapter of the Association shall be made up of at least ten (10) Members who are, ordinarily graduates of that Faculty.
4.3.4 The Faculty-Based Chapter shall have the following organs for its administration:
  1. The Annual General Meeting
  2. Chapter Executive Committee
  3. Standing Committees:
    1. Finance
    2. Strategic Development and implementation
4.4 The International Branch:
The International Branches are Branches of the Association established in countries outside Nigeria.
4.4.1 An International Branch shall be made up of five (5) Members who are ordinarily resident in a country other than Nigeria.
4.4.2 An International Branch shall be addressed as a Branch of the Association in the country where it exists.
4.4.3 An International Branch shall have the same organs as a State Branch.
5.1 The General Assembly:
There shall be a General Assembly made up of the following:
  1. All members of the National Executive
  2. All members of the National Consultative Council
  3. All members of the Board of Trustees
  4. Ten (10) delegates from each State Branch
  5. Two (2) delegates from each Chapter
  6. One (1) delegate from each International Branch
5.2 Board of Trustees:
There shall be a Board of Trustee made up of seven (7) members composed as follows:
  1. A Chairman
  2. A Vice-Chairman
  3. Five full members
  4. A Secretary who is a non-voting member
5.3 National Executive Committee:
There shall be a National Executive committee made up of the following:
  1. President
  2. Deputy President
  3. Six (6) Vice-Presidents, one elected from each of the six geo-political zones of the country.
  4. Secretary-General
  5. Assistant Secretary-General
  6. Treasurer
  7. Financial Secretary
  8. Public Relations Officer
  9. Social Welfare Officer
  10. Legal Adviser
  11. Internal Auditor
  12. Immediate Past President
  13. Three (3) Ex-Officio Members
5.4 National Consultative Council:
There shall be a National Consultative Council made up of:
  1. All members of NEC
  2. The Chairman and Secretary of each State Branch
  3. The Chairman of each Chapter
  4. The Chairman of each Foreign Branch
  5. The Alumni Liaison officer
5.5 Standing Committees:
5.5.1 There shall be Finance and General-Purpose Committee made up as follows:
  1. The President as Chairman
  2. The Deputy President as Vice Chairman
  3. The Financial Secretary as Secretary
  4. The Treasurer as Member
  5. Three (3) other members elected by the General Assembly
5.5.2 There shall be a Development Committee made up as follows:
  1. The Deputy President as Chairman
  2. One of the Vice-Presidents as Vice-Chairman
  3. The Assistant Secretary-General as Secretary
  4. Six (6) other members elected by the General Assembly
5.5.3 Ad-Hoc Committees may be appointed at the discretion of the NEC from time to time to deal with specific issues as may be appropriate.
5.6 State Branch Organs:
5.6.1 Annual General Meeting:
The Branch shall hold an Annual General Meeting made up of all the financial members of the Branch for the purpose of receiving reports and carrying out elections as may be necessary.
5.6.2 State Branch Executive Committee:
There shall be a State Branch Executive Committee made up of:
  1. Chairman
  2. Vice-Chairman
  3. Secretary
  4. Assistant Secretary
  5. Financial Secretary
  6. Publicity/Social Secretary
  7. Immediate Past Chairman
  8. Two (2) Ex-Officio members
5.6.3 Standing Committees of the State Branch
5.6.3.1 There shall be a Membership and Welfare Committee made up of:
  1. A Chairman
  2. A Vice-Chairman
  3. A Secretary
  4. The Publicity/Social Secretary as Secretary
  5. Three (3) other members
5.6.3.2 There shall be a Finance and Development Committee made up of:
  1. A Chairman
  2. A Vice-Chairman
  3. The Financial Secretary as Secretary of the Committee
  4. Four (4) other members
5.6.3.3 Ad-Hoc Committees may be appointed at the discretion of the BEC from time to time to deal with specific issues as may be appropriate.
5.7 Chapter Executive Committee:
5.7.1 There shall be a chapter Executive Committee made up as follows:
  1. Chairman
  2. Vice-Chairman
  3. Secretary
  4. Assistant Secretary
  5. Treasurer
  6. Financial Secretary
  7. Publicity/Social Secretary
  8. Three(3) Zonal Coordinators
  9. Immediate Past Chairman
7.1 National Executive Officers:
All officers of the National Executive Committee shall:
  1. Be elected and shall hold office for a term of two years in the first instance.
  2. Be eligible for re-election for the same position for an additional term of two years only.
7.2 Branch Executive Officers:
All officers of the Branch Executive Committee shall be elected at the Branch Annual General Meeting and shall:
  1. Hold office for two (2) years in the first instance.
  2. Be eligible for re-election to the same position for another two years only.
7.3 Chapter Executive Officers:
All officers of the Chapter Executive Committee shall be elected at the chapter General Meeting and shall:
  1. Hold office for two (2) years in the first instance.
  2. Be eligible for re-election to the same position for another two years only.
7.3 International Branches:
As applicable to Branch Executive Officers, Branches in section 7.3 above.
8.1 Election of National Officers:
  1. The election of National Officers shall be conducted only at Annual General Assembly.
  2. A returning officer shall be nominated by the General Assembly to preside over the election.
  3. The returning officer may co-opt not more than two other members to assist in the conduct of the election without prejudice to their voting rights.
  4. The National Consultative Council shall prescribe the rules and procedures for election.
  5. To be nominated and elected into any office of the Association at the National level, a candidate must first and foremost be a delegate to the General Assembly.
  6. All delegates shall be duly accredited before the commencement of the General Assembly.
  7. Nominations of candidates shall be in writing by completing the prescribed forms not less than one month to the date of the said election.
  8. A candidate shall be deemed to have been elected into office if he has a simple majority of votes cast at the election or in the event returned un-opposed.
  9. Voting shall be by show of hands, by secret ballot or as may be decided upon by the returning officer.
  10. In the event of an equality of votes, the winner shall be decided upon by a second ballot involving only the two candidates with an equality of highest votes.
  11. If a winner does not emerge after a second ballot, the returning officer shall be given the opportunity to cast a vote.
  12. A bye-election to fill a position vacated by an officer shall be held at the next General Assembly following the date such a position became vacate. The National Executive Committee may nominate any member of the Association to fill a vacancy in acting capacity until an election is held subject to the provisions of this constitution.
  13. Only financial member shall vote or be voted for at an election.
  14. An aspirant to a National office shall first and foremost be a delegate to the General Assembly.
  15. The General Assembly shall determine the procedure for election.
  16. Winners shall be determined by a simple majority in all cases.
8.2 Election of Branch and Chapter Executive Officers:
The election of Branch and Chapter Executive Officers shall follow the same procedure as outlined for National Executive Officers provided:
  1. That the election of Branch Officers shall hold in an annual general meeting duly convened for the purpose of the election.
  2. That the election of the Chapter Officers shall hold in a general meeting duly convened for the purpose of the election.
The election of Branch and Chapter Executive Officers shall follow the same procedure as outlined for National Executive Officers provided:
  1. A person shall be qualified for election into either the National Branch or Chapter Executive Committee if:
    1. He/she has attained five years post graduation membership in the case of a Chapter and must have attended chapter meetings for at least one term plus AGA attendance.
    2. He/she has attained ten years post graduation membership in the case of a Branch and must have attended Branch meetings for at least one year plus AGA attendance.
    3. He/she has attained fifteen years post graduation membership in the case of the National Executive Committee and must have satisfied Branch requirements, inclusive of ten years.
    4. He has been an active financial member of the Association.
    5. He is a person of unquestionable character and integrity and must not have been found guilty of any financial or gross misconduct by a court of competent jurisdiction.
    6. He has been duly nominated in the manner prescribed by this Constitution.
  2. In the event of failure to conduct successful election after the dissolution of the Executive Committee at the National, State and Chapter levels:
    1. The Board of Trustees of the Association at the National level and members at the Branch and Chapter levels shall, within one month from the day of the General Assembly or meeting appoints a Caretaker Committee.
    2. The Caretaker Committee shall within six months, organize a general assembly or meeting for the purpose of the election of the officers.
  1. It is hereby established by this Constitution, a code of conduct, which shall have binding force on members of the Association at all levels. The code prohibits all members from:
    1. Showing disrespect to other members of the Association or willfully disobeying the rules and regulations of the Association at whatever level.
    2. Committing the Association into any particular religious organization, ethnic or tribal group.
    3. Drunkenness, fighting and unruly conducts at meetings.
  2. No official of the Association shall put himself in a position where his personal interest shall conflict with his official responsibilities or which enables him/her to exploit other members of the Association. To this end officers of the Association shall:
    1. Be trustworthy and responsible representatives of the Association.
    2. Put the interest of the Associations, and its members above their personal interest in the conduct of the Association’s affairs.
    3. Uphold and defend the constitution of the Association at all times.
    4. Attend Executive Council Committee Meetings, and the meetings of any Committee(s) of the Association to which he is a member regularly.
In the event of non-compliance with or breach of code of conduct, any elected or nominated officer shall:
  1. Vacate his office by resigning as prescribed in this constitution.
  2. Be disqualified from holding any other for such period of time as the Annual General Assembly or Meeting may determine.
  3. Forfeit any property acquired through corruption or abuse of office to the Association.
  1. There shall be established by the Association and its Branches whenever the need arises, a committee known as the RULES AND DISCIPLINARY COMMITTEE, which shall be charged with the responsibility for maintaining and enforcing discipline among members of the Association.
  2. Each Branch of the Association shall have power to exercise disciplinary control over its members and may caution, suspend, impose a fine, or impose any other disciplinary sanction or punishment on any member whose conduct offends against this constitution or such rules or lawful directives which shall, in the opinion of the National or Branch or Chapter Executive Committee of the Association attract sanction.
  3. Before any disciplinary measure is taken against any member of the Association, the Rules and Disciplinary Committee shall give such a member at least (7) days notice in writing to attend a meeting of the Rules and Disciplinary Committee and such notice shall inform the member of the complaints or allegations against him. No member shall suffer any disciplinary sanction without first have an opportunity to appear before the Rule and Disciplinary Committee to answer the complaints or allegations made against him and to adduce any evidence in defence thereto.
  4. Where the Rules and Disciplinary Committee at the conclusion of its proceedings is of the view that the offending member should be sanctioned by the Association, the Committee shall recommend to that effect to the National Executive Committee of the Association or its Branch or Chapter, as the case may be, which shall take a decision as a to the appropriate punishment or sanction to be imposed on the offending member.
  5. A member who is aggrieved by a decision of the Executive Committee sanctioning him/her may appeal against such decision to the National Consultative Council, the decision of which shall be final and binding.
  6. Where a member of a Branch of the Association is sanctioned by the Executive Committee of such a Branch, he shall have a right of appeal to the National Vice-president supervising the zone in which the Branch exist, the decision of which shall be final and binding.
  7. Where a member of a chapter of the Association is sanctioned by the Executive Committee of such a Chapter, he shall have a right of appeal to the National Execution Committee, the decision of which shall be final and binding.
  8. Nothing contained in this Article shall preclude the Rules and Disciplinary Committee from instituting disciplinary proceedings against a member of the Association in the manner set out in this Constitution.
  9. Non-attendance to meeting for three consecutive times, without just cause may lead to any sanctions which the National Branch or Chapter Executive Committee as the case may be, shall deem fit to impose.
  1. Subject to the provisions of Article 12 of this Constitution, a member who is found to be guilty or misconduct by the Rules and Disciplinary Committee, may be fined by that Committee in such manner as may be determined from time to time by the Committee.
  2. If a member is found guilty of gross misconduct, the Rules and Disciplinary Committee may suspend him, and thereafter, refer to the Executive Committee which shall decided on the appropriate sanctions to be imposed upon such a member’s right of appeal as contained in Article 12 of this Constitution.
  3. A member of Executive Committee or of the Association Rules Committee, as they may be against whom disciplinary proceedings are being determined, shall not be qualified to participate in such a committee except where he is invited to answer questions or to clarify matters relating to such proceedings, or where he appears for the purpose of putting forward his defence.
  4. Any member holding executive position at any level, who has been found guilty of any offence by the Rules and Disciplinary Committee, shall immediately vacate his position.
  5. Any member of the Association may raise a complaint against another member if, in his opinion, the member has conducted himself in a manner injurious to the image and reputation of the Association, provided such a complaint is written, stating clearly the allegation and the evidence (if any) substantiating the allegation.
  1. There shall be a membership registration fee of N5,000.00 (five thousand naira) only or such amount to be determined from time to time by the General Assembly on the recommendations of the National Executive Committee.
  2. A procedure shall be put in place to ensure that all graduating students pay the registration fee before departing from the university.
  3. There shall be an annual subscription fee of N3,000.00 (three thousand naira) only payable by each member of at the national level, or such amount to be determined from time to time by the General Assembly on the recommendations of the National Executive Committee.
  4. The Association may, at any time, solicit for and receive donations from its members, from the Federal and State Governments, Private and Public Institutions and Organizations, and the Nigerian public.
  5. The Association shall establish an endowment fund into which shall be paid all gifts and donations. The endowment fund may be invested in movable and immovable property.
  6. The Association shall maintain accounts at a reputable bank or banks approved by the General Assembly on the recommendations of the National Executive Committee. The President, Secretary-General, Treasurer and Financial Secretary shall be the signatories to the account. All payment approvals shall be given by the National President who is the accounting officer of the Association. Any two of the authorized signatories can sign jointly. All payment approvals must be given by the National President who is the chief accounting officer of the Association.
  7. Members shall not be required to pay fresh membership fee to the Branch or Chapter, but shall be required to pay an annual subscription only, as may be determined by the Branch and Chapter Executive Committees.
  1. Powers to Acquire Property
    1. The Association shall acquire property through purchase, exchange or otherwise, and deal with any property, real or personal to erect buildings and generally to do all acts and things in respect of its property for the purpose of promoting the objectives of the Association.
    2. The Association shall have power to invest its funds, or any money borrowed by it, or any other property belonging to the Association, in such manner as the Executive Committee may decide upon from time to time on the advice of the National Consultative Council.
  2. Power to Set up Organs for Administration of the Association
    The Association shall have powers to set up Secretaries and administrative structures, including the employment of personnel at all levels to assist in the effective management of its affairs.
There shall be not more than ten (10) Patrons of the Association at any given time. The Patrons shall be appointed from among:
  1. Past and present Chancellors, Chairmen of Council, Vice Chancellors, Registrars, Librarians and Bursars of the University.
  2. Any other person(s) who have made a significant contribution to the development of the University as recommended by the National Executive for appointment to the General Assembly.
Subject to the ratification of the Annual General Assembly, the National Executive Committee may from time to time make Rules and Regulations for the smooth running of the operations and activities of the Association.
  1. Any question(s) as to the meaning of any section of this Constitution or any Rule(s) and Regulations of the Association shall be referred to the National Executive Committee through the National Legal Adviser and the decision of the National Executive Committee on the question shall be final.
  2. Where a computation of any figure in this Constitution results in a fraction, the figure shall be rounded up to the nearest whole number.
  3. Masculine shall include feminine gender.
  4. “Month” means calendar month.
  5. NEC stands for National Executive Committee.
  6. BEC stands for Branch Executive Committee.
  7. FEC stands for Faculty Executive Committee.
  8. NCC stands for National Consultative Committee.
  1. Amendment to the Constitution may be initiated by any member of the Association who, at the time of presentation is also a financial member.
  2. Notice of the amendment shall be forwarded through the immediate constituency of the member making the proposal.
  3. All such amendments shall be forwarded to all delegates to the General Assembly at least two (2) months before the General Assembly.
  4. Amendments to the Constitution shall require two thirds of delegates entitled to vote at the General Assembly.
  1. THIS CONSTITUTION IS HEREBY APPROVED BY THE GENERAL ASSEMBLY OF THE ASSOCIATION THIS ………………… DAY OF …………………………………………………… 20………
  2. THIS CONSTITUTION MAY BE CITED AS THE CONSTITUTION OF THE AHMADU BELLO UNIVERSITY ALUMNI ASSOCIATION.
I, ……………………………………………………………………………………… do solemnly swear/affirm that I will be faithful and bear true allegiance to the AHMADU BELLO UNIVERSITY ALUMNI ASSOCIATION. I will discharge my duties to the best of my ability, faithfully and in accordance with the Constitution of the Association. I will pursue, enhance and implement the aims and objectives of the Association as contained in its Constitution and I will not allow my circumstances to hinder me in this regard. I will do right to all the members and organs of the Association and to all manner of people according to law without fear or favour, affection or ill-will; that I will not directly or indirectly communicate or reveal to any matter which shall be brought under my consideration shall become known to me as an officer of the Association, except as may be required for the due discharge of my duties, and that I will devote myself to the service and well-being of all Graduates of the Ahmadu Bello University, Zaria. So help me God.


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